Two year degree, with at least one year of related office experience, or equivalent combinations of training and experience.

Under the supervision of the Director of Research and Extension Farm Operations, this position will serve the administrative needs for the University Farm, Farm Pavilion and the soon to be constructed Urban Food Complex. Associated duties in this position include, but are not limited to planning activities, database management, records administration, answering phones, ordering equipment and supplies, and other administrative duties as assigned.

The University Farm is a vital component of the College of Agriculture and Environmental Sciences, which is the oldest academic unit at North Carolina A&T State University. The primary purpose of the farm is to provide resources in the form of land, animals, water, personnel, expertise, equipment and facilities to researchers conducting studies in agriculture and serve as an outdoor laboratory for the CAES. The University farm is a 492 acre unit owned by the university with 15 permanent employees, 2-4 temporary employees and numerous student employees; annually and seasonal.

Performs administrative support tasks such as proofreading, composing emails, correspondence, coordinating mailing, opening and distributing mail, preparing documents as needed. Searches via the internet.

Creates and edits administrative documents associated with the department's primary business.

Pays attention to detail and maintains accurate paper filing off status and monthly reports, incident reports for students and staff.

Executes and performs necessary job tasks related to securing purchase orders.

Maintains the daily shared calendar on Microsoft Office 365/MS Outlook scheduling appointments and events for the Farm Superintendent.

Provides log sheets for keys being requested for rooms on the University Farm, people having access to conference rooms in the Pavilion and the electrical equipment room, and performance evaluations sent to the Deans office for signature.

Supervises the inventory of items in the departments for Property Management on behalf of the Farm Superintendent

Assists with the establishment of systems to streamline office flow via use of computers and other technology driven devices to ensure effectiveness and efficiency of administrative procedures.

Utilizes and stays current with new software and technologies in order to prepare documents and reports.

Utilizes copiers, printers, scanners, projectors, iPads, and a variety of office technologies to perform work.

Uses Aggie Access for time sheet reporting for self-service and student workers' timesheets per request.

Utilizes Aggie Mart to make requisitions and purchases

Greets personnel entering the office, determine the nature and purpose of visit and directs or escorts them to the appropriate person or area.

Receives incoming calls, screens and forward calls, providing detailed information when taking messages.

Listens and responds appropriately to the needs of the students based on their inquiries and refers them to the appropriate offices in the building or on campus.

Provides excellent customer service to students, faculty, administrators, staff, community supporters and others in a prompt, professional, ethical and courteous manner.

Serves as the building representative for certain buildings at the Farm, manages work order requests, and the distribution of keys for buildings.

Serves as the contact person for work orders through the Facilities Department for the University Farm.

Serves as the contact person to request service from IT on Cherwell.

Calls for service repairs of machines and food service for meetings when needed.

Keeps record of current and past tasks on the workboard.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more:

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.